The Friedman School charges faculty salary support for service, administrative roles, school bridging, and teaching to discrete deptIDs, which appear on faculty members’ Quarterly Effort Reports (QERs).
The Friedman School finance office manages a listing of those deptIDs and related descriptions to help tie the deptIDs listed on a QER back to the specific courses and activities for which a faculty member is being paid by the Friedman School. The list is updated periodically to capture any new or retired courses.
Questions can be directed to Courtney King.
- Acting as a central source of information and problem solving for faculty
- Providing guidance and explanation of policies and procedures to faculty
- Coordinating with contacts across the school and university
- Communicating with external collaborators and points of contact
- Receiving and directing visitors
- Drafting, producing, proofreading, formatting, and/or editing reports, documents, presentations, tables, and/or spreadsheets
- Updating CVs, bios, and bibliographies
- Updating faculty web profiles, including Elements profile
- Updating Friedman School-related websites
- Preparing award nominations and submissions
- Coordinating meetings and related logistics and travel arrangements
- Creating and distributing surveys, compiling and analyzing results
- Initiating and responding to doodle polls and requests for availability
- Preparing and distributing agenda
- Attending meetings, taking and distributing minutes
- Following up on action items
- Developing and maintaining filing systems and records
- Assisting with computer orders and software
- Ordering business cards
- Ordering and managing supplies
- Assisting with preparing annual faculty review forms
- Processing incoming and outgoing mail
- Processing transactions and reimbursements supported by program or personal discretionary funds
- Processing other payments and reimbursements
- Reconciling travel card and purchasing card transactions
- Acting as liaison between faculty and sponsored research administration staff for transactional questions
- Tracking expenses
- Preparing basic projections and/or budgets
- Assisting with preparation of grant proposals
- Drafting, producing, proofreading, formatting, and/or editing reports, documents, presentations, tables, and/or spreadsheets
- Preparing course materials
- Updating course websites
- Tracking grades
- Updating syllabi
- Locating books and articles
- Placing library materials on reserve
- Acting as liaison to teaching assistants and students
- Coordinating logistics for guest speakers
- Proofreading, formatting, and/or editing reports, documents, presentations, tables, and/or spreadsheets
- Updating Friedman School-related websites
- Assisting with logistics for presentations, conferences, and panels
- Communicating with external collaborators and points of contact
- Editing and proofreading early and final drafts of to-be-published papers
- Formatting articles and manuscripts for publication according to publisher's specifications
- Submitting abstracts
- Conducting online research
- Conducting literature reviews
- Retrieving research resources
- Gathering and organizing data
- Assisting with IRB submission and tracking
- Updating elists
- Attending division faculty meetings, taking and distributing minutes, following up on action items, preparing agenda
- Tracking information
- Coordinating meetings and lunches
- Updating division or program webpages on the Friedman School site
- Supporting special events, including workshops, conferences, seminars, and colloquia
- Reserving rooms
- Ordering catering
- Managing other logistics
- Distributing publicity materials
- Sending notifications and reminders
- Tracking responses
- Assisting speakers with preparation of materials
- Acting as liaison to guests prior to event
- Receiving and directing guests
- Editing, proofreading, and submitting reference letters
- Liaising between faculty and students
- Facilitating the hiring of research staff, students, temps, and postdoctoral scholars:
- Staff: Assisting with recruiting processes (until offer stage; faculty coordinators are not privy to staff salary details) including coordinating with HR, screening applications, arranging interviews, communicating on behalf of faculty member
- Students and temps: Advertising, arranging interviews, preparing offer letters, facilitating appointment processing with finance office, facilitating appointment extensions and related letters
- Postdocs: Advertising, arranging interviews, preparing offer letters, facilitating appointment processing with TSS, coordinating with Office of Faculty Affairs
- Facilitating new employee onboarding
- Acting as liaison to International Center for visa applications