Using the tabs below, you may view the roles and responsibilities of the Friedman School's administrative and faculty support staff.
Faculty Coordinators
The Friedman School has one faculty coordinator: Lisa Cho.
The faculty coordinator at the Friedman School performs a wide range of administrative duties that support teaching, research, advising, travel, and related activities. The coordinator supports a portfolio of approximately 20 Friedman school primary unmodified faculty members. The faculty coordinator, faculty, and the Director of Business Operations, Courtney King, work together to find a balanced workload for the coordinator.
Current faculty coordinator portfolio
Friedman School faculty members not included in the faculty coordinators' portfolios may request ad hoc support as a need arises by contacting Courtney, who will work with the coordinators to determine whether there is capacity in their workloads at the time to absorb the additional support need.
- Send all requests for administrative support to friedmanfacultysupport@tufts.edu.
- Requests will be addressed in the order in which they are received.
- Please provide advanced notice for requests that are deadline sensitive.
- For event related items, we are requesting a minimum of 15 days’ notice. Support will not be provided for requests that are received with less than 15 days’ notice. These include:
- Catering (Basil Tree or preferred vendor)
- Room Scheduling for an Event
- Room prep/setup
- Room cleanup
- Day of in-person support
- For technology related issues:
- Please contact IT: it@tufts.edu or 617-627-3376. These include internet connectivity, challenges in the conference and/or classrooms.
- Remember there is a Boston Health Sciences Campus Help Desk located on the 5th floor of the Med Ed building. Techs are available to provide in person support M-F, 9-5.
- For Apptricity expense related questions, TSS.
- For questions about discretionary funds, startup funds, and gift accounts, reach out to friedmanfinance@tufts.edu.
Types of Support Available:
Below are examples of the types of support faculty coordinators can provide. The list is intended to spur conversation between a faculty member and coordinator about the most effective ways the coordinator can help the faculty member considering the other research- or program-focused staff and teaching assistant(s) already supporting the faculty member. Please contact Courtney King with questions.
Point of Contact General Financial Courses Research Divisions/Programs Events Student Advising Hiring
Point of Contact
- Acting as a central source of information and problem solving for faculty
- Providing guidance and explanation of policies and procedures to faculty
- Communicating with external collaborators and points of contact
General
- Drafting, producing, proofreading, formatting, and/or editing reports, documents, presentations, tables, and/or spreadsheets
- Updating CVs, bios, and bibliographies
- Coordinating meetings and related logistics and travel arrangements
- Creating and distributing surveys, compiling and analyzing results
- Initiating and responding to doodle polls and requests for availability
- Preparing and distributing agenda
- Attending meetings, taking and distributing minutes
- Ordering research specific supplies
- Assisting with preparing annual faculty review forms
Financial
- Processing transactions and reimbursements supported by program or personal discretionary funds
- Reconciling travel card and purchasing card transactions
- Acting as liaison between faculty and sponsored research administration staff for transactional questions
- Tracking expenses
Events
- Supporting special events, including workshops, conferences, and seminars
- Reserving rooms
- Ordering catering
- Managing other logistics
- Sending notifications and reminders
- Assisting speakers with preparation of materials
- Receiving and directing guests
Hiring
- Facilitating the hiring of research staff, students, temps, and postdoctoral scholars:
- Students and temps: Advertising, arranging interviews, preparing offer letters, facilitating appointment processing with finance office, facilitating appointment extensions and related letters
Senior Strategic Projects Coordinator
The Friedman School's senior strategic projects coordinator is Susan Williams.
Susan is working on-campus Monday and remotely Tuesday through Friday.
Reporting directly to the Director of Business Operations (DBO) and indirectly to the Executive Administrative Dean (EAD), the Senior Strategic Projects Coordinator provides high-level, complex, and varied administrative and program support to the EAD and independently manages special projects and assignments. The coordinator’s responsibilities span special projects coordination, administrative support, and business operations coordination. The coordinator participates as part of the school’s broader administrative support team, offering and receiving back-up support as needed.
Special Projects and Special Events
- Coordinates special projects and initiatives led by the EAD, including staffing the Administrative Cabinet meetings and coordinating activities related to strategic plan-related initiatives and school performance indicator tracking needs lead by the EAD.
- Coordinates and staffs special meetings and events, working with school leadership and various contacts across the school and university, as well as external stakeholders.
- Conducts independent research in support of special projects.
Executive Administrative Support
- Drafts and edits correspondence; creates complex documents, reports, and presentations; prepares briefing materials; develops and organizes agendas.
- Engages in research, analysis, and/or preparation of data, issues, or other needs for the EAD.
- Schedules meetings and maintains the EAD’s calendar.
- Tracks status of ongoing matters and follows up as required.
- Addresses questions and needs on behalf of the EAD as appropriate.
- Provides administrative support to the DBO.
- Participates in team meetings, trainings, and activities for staff. Provides back-up support for other staff as needed.
Business Operations Coordination
- Serves as a liaison to Facilities, TTS, TSS, Educational Media, and other central offices.
- Coordinates affiliate account creation, extension, and tracking.
- Updates elists, building access lists, occupancy lists, and computer inventory.
- Coordinates operational onboarding/offboarding needs for new and departing staff.
- Supervises part-time worker assigned to support the below tasks and/or coordinates these tasks directly:
- Reserves conference rooms for faculty, staff, and students.
- Maintains kitchens, lounges, conference rooms and classrooms, print/copy facilities, supply areas, mailboxes, signs/directories, and other spaces.
- Addresses miscellaneous inquiries and directs to other contacts as relevant.
Executive Assistant to Dean Economos
Kate Templeton is the Executive Assistant to Dean Economos.
As the Executive Assistant for the Dean’s Office, Kate provides high-level, complex, and varied administrative support to Dean Christina Economos and independently manages special assignments. The assistant serves as the liaison between the Dean’s office and other offices and constituencies of the university. The assistant anticipates the needs of the Dean to ensure optimal workflow and scheduling, exercising sound independent judgment in bringing information and issues to the direct attention of the Dean and providing direct assistance or referring matters to others as appropriate.
The Executive Assistant's responsibilities include drafting and editing correspondence; creating complex documents, reports, and presentations; preparing briefing materials; developing and organizing agendas; managing a complex calendar, schedules, travel arrangements and related reimbursements and expense reconciliation; addressing questions and needs on behalf of the Dean as appropriate; supporting, organizing, and staffing special meetings and events; managing special projects; and other relevant activities. The assistant participates as part of the school’s broader administrative support team, offering and receiving back-up support as needed. The assistant regularly works with confidential and/or sensitive information and exercises discretion concerning that information.
Administrative Professional Support
- Acts as the first administrative point of contact for the Dean
- Coordinates daily office operations including arranging for and greeting visitors, answering phone, responding to inquiries, triaging email and mail
- Schedules meetings and maintains the Dean's complex calendar
- Prioritizes calls and correspondence and briefs all necessary parties on items needing immediate and/or personal attention
- Makes travel arrangements and prepares related reference documents for the Dean
- Composes correspondence, reports, meeting notes and educational material
Special Events and Special Projects
- Coordinates and oversees events sponsored by the Dean's office
- Works with the Dean to outline event and coordinate invitations, catering and facilities for events including VIP visits, Town Hall meetings, recognition receptions, and events sponsored by the President's or Provost's office that require support or collaboration
- Manages a variety of other projects as requested by the Dean
General, Administrative & Other
- Reconciles travel expenses and reimbursements in a timely manner
- Attends, conducts and reports on meetings
- Oversees the Deans’ suite supplies, kitchen, and overall physical state