Academic and Faculty Affairs Administrative Coordinator
Emma Groves Baldacci is the Friedman School's Academic and Faculty Affairs Administrative Coordinator.
Emma is working primarily remotely with periodic and on-demand on-campus visits.
The OAFA administrative coordinator, under the supervision of the OAFA Officer, is responsible for execution of duties in the following areas: OAFA operations, faculty recruitment, appointment and promotion, faculty development, support of faculty governance, management of educational programs, educational program assessment, and other duties. The role coordinates faculty recruitment, appointment, and promotions, and the planning, delivery, and assessment of academic programs. The coordinator implements policies and procedures for faculty governance. They contribute to design and implementation of policies and systems to ensure that curricular activities meet academic and school goals, including ongoing review of curricular elements and periodic school-wide review of the curriculum. The coordinator enables the professional development of faculty members in the areas of research, teaching and advising through assistance with annual evaluation, establishing and executing retreats, workshops, seminars, orientation sessions and other efforts, promoting opportunities for research applications and collaborations, and creating and promoting collections of resources. The coordinator also supports the work of faculty committees.
- Participate in essential elements of OAFA workflow to achieve the Friedman School’s strategic goals as well as the goals of the Academic Dean and School leadership.
- Plan and implement OAFA initiatives, programs and events.
- Support the administrative needs of the Academic Dean, including
- Calendar management
- Scheduling, planning, and execution of meetings and events.
- Agenda setting for meetings, retreats, and events.
- Learn and implement new office technologies to improve operations.
- Manage office supplies.
- Manage leadership committees, including scheduling, agenda setting, recording of meeting minutes or proceedings, and ensuring appropriate follow-up for tasks arising from meetings.
- Manage OAFA budgets and Academic Dean’s discretionary funds, including monitoring, reconciling expenses, processing reimbursements, and preparing reports.
- Oversee divisional discretionary fund processes, including providing guidance regarding allow expenses to faculty support coordinators, reconciling budgets, and providing periodic and final reports.
- Contribute to and/or manage collection of data relating to
- Faculty appointment, performance indicators, and awards/honors.
- Academic indicators at the School and academic program levels.
- Student outcomes.
- Alumni employment.
Faculty Appointment Management
- Assist with data collection and prepare reports regarding faculty recruitment, appointment, reappointment, promotion, tenure, leaves, and sabbaticals.
- Maintain a schedule for faculty reappointments and tenure.
- Implement recruitment strategies to promote a diverse faculty.
- Provide staff support for faculty recruitment, appointment, and promotion, including
- Post open positions
- Manage search and other committees, including schedule, record keeping, collection and distribution for committee review, generation of search reports consistent with School and University standards.
- Facilitate communication between search or ad hoc committees with the School’s Appointment, Tenure and Promotion Committee and School leadership.
- Generate and track appointment letters.
- Plan and implement new faculty onboarding.
- Act as a resource for the faculty and School leadership regarding faculty appointments, leaves and separations.
- Act as a resource for faculty regarding faculty procedures, responsibilities, and services.
- Assist with assessment of needs for faculty development
- Enable excellence in research, teaching and advising by
- Organizing, scheduling and implementing retreats, workshops, seminars and other activities.
- Collecting, organizing and disseminating resources for
- Teaching and mentoring.
- Grant-writing, publishing, and other scholarly activities of the faculty.
- Opportunities for grant funding and research collaboration.
- Assist with quality assessment of professional development programming.
- Manage annual evaluation of faculty, including preparation of review templates, encouraging completion by faculty, and tracking faculty responses.
- Contribute to revisions and updates to the Friedman School Faculty Handbook and other Friedman School documents.
- Enable the work of faculty committees, including provision of staff support for scheduling, agenda setting, record keeping, and follow up based committee decisions.
- Organize faculty meetings and retreats, contribute to agenda setting, and provide staff support and recording of minutes.
Management of Educational Programs
- Collect and disseminate resources for best practices teaching, mentoring and learning to assure the effective planning and delivery of a high-quality curriculum.
- Contribute to the planning and execution of ongoing and new curricular and co-curricular initiatives.
- Manage tracking and requests for payment of adjunct teaching faculty and teaching assistants.
- Participate in designing and creating advising materials for students, staff and advisors.
- Manage the doctoral program in collaboration with the Office of Student Affairs
- Act as the primary point of contact related to PhD student milestones and related coordination.
- Coordinate qualify exam processes with students and faculty committees.
- Gather information such as dissertation titles and abstracts.
- Work with the Office of Student Affairs (OSA) to maintain doctoral student databases and reports
- Act as a resource for faculty and students regarding the academic Integrity process at the School.
Educational Program Assessment
- With the Academic Dean and OAFA Manager, conduct systematic assessment of degrees, the curriculum and its elements, academic programs, and student outcomes, including
- Maintain schedules of assessment activities.
- Facilitate assessment by organizing timelines.
- Attend meetings and maintain records.
- Collect data.
- Prepare reports.
- Manage the distribution of School-administered surveys and aggregate survey results.
- Collaborate with other School and University offices to obtain and provide necessary data.